How to Systematize Everything
If you’ve ever looked at another entrepreneur and wondered “how da heck does she even have time to do all this stuff” she has systematized everything, and you need to learn this skill too.
She’s got good systems.
It’s true. The most productive people all have one thing in common: they don’t reinvent the wheel every day. Instead, they’ve figured out the best, most efficient way to do every task, and they create a system to do just that. Click To Tweet
No matter what business you’re in and what projects you find yourself tackling, a systematized approach will help you:
• Work faster and produce more
• Produce higher quality results with fewer mistakes
• Easily outsource the tasks you don’t like to do
The Magic of Templates
How many times do you answer email from potential clients? What about responding to customer complaints? Or saying a polite no to those people wanting you to meet up to pick your brain for a coffee chat?
All of these tasks and more become effortless when you create fill-in-the-blank templates that can be repurposed for specific cases/people. Templates can be as simple as a “canned response” in your email client or help desk, or you can use software such as Text Expander (for Mac) or Phrase Express (for Windows). You might even create a template document in Evernote, Mac note or Google Drive to house all your templates for easier access.
While templates will undoubtedly save you time, the real beauty is that once they’re created, you can easily outsource things like email and even sales. Simply instruct your Virtual assistant on the proper use of your templates, and you’ll be free to do other, more important things.
Checklists Prevent Mistakes
I have multiple checklist. One for even writing this blog post, one for going live, one for recording my videos and writing articles. It might seem counter-intuitive, but when you perform the same tasks over and over again, it’s easy to miss a critical step. You might think you did all you needed or that live-stream this week— you might even remember doing it—only to look back and you missed two steps that affected your post promotion.
But when you implement checklists, it’s suddenly much more difficult to miss an important task.
You can easily create checklists for all your common tasks and projects using nothing more than a text document. I do the most so I use Apple Pages and make it look all fancy lol. If you’re managing a team, checklists in your project management system allow you to see exactly what tasks are complete, and which are still outstanding. Think of it as a to do list for each task
Templates and checklists turn smart business owners into productivity Queens, and it’s easy to get started. The next time you answer an email you’ve answered before, save your response. The next time you set up a new product in your shopping cart or create a new opt-in page, take the time to record the steps. These documents will make future projects easier and faster to complete, and best of all, you can hand them off to your assistant to do instead.
So, tell me which tip would you implement to work for you?